Terms & Conditions
CHEER LONDON ALLSTARZ LTD
TERMS & CONDITIONS
Season 2026/27
Last Updated: September 2026
Cheer London Allstarz Ltd (“CLA”, “we”, “us” or “our”) and our coaches and staff are committed to conducting our activities in the safest and most responsible manner possible.
We hold the safety, wellbeing and safeguarding of all athletes in the highest regard. However, parents/carers and participants must recognise that there is an inherent risk of injury when participating in physical and recreational activities, including Cheerleading, Tumbling and Gymnastics.
Please read these Terms & Conditions carefully before confirming your child’s place within a CLA class or team.
By registering with Cheer London Allstarz Ltd, accepting these Terms & Conditions and/or allowing your child to participate in our classes, teams or activities, you confirm that you have read, understood and agree to the following.
PARTICIPATION & ASSUMPTION OF RISK
CLA athletes participate in vigorous physical and athletic activity during training sessions, classes, events and competitions.
Depending upon the class or team, activities may include:
Jumps
Stunts
Tosses and release moves
Tumbling
Gymnastics
Dance
Strength and conditioning
Flexibility work
Weight-bearing activities
Partner and team-based skills
Whilst CLA takes reasonable precautions to reduce the risk of accidents and injuries, Cheerleading, Tumbling and Gymnastics are physical activities and the possibility of injury cannot be completely eliminated.
CLA coaches delivering Cheerleading, Tumbling and/or Gymnastics activities are appropriately trained and qualified for the activities they are delivering, including delivery through the relevant NRG pathway and qualifications where applicable.
Parents/carers acknowledge and accept the ordinary risks associated with participation in these activities.
Nothing within these Terms & Conditions excludes or limits any liability which cannot lawfully be excluded or limited, including liability for personal injury or death caused by CLA’s negligence.
CLA cannot accept responsibility for personal belongings, money or property that are lost, damaged or left unattended during training, events or competitions, except where CLA is legally responsible for the loss or damage.
SAFE COACHING & PHYSICAL CONTACT
I understand and agree that appropriate physical contact may form part of the safe delivery of Cheerleading, Tumbling and Gymnastics.
This may include hands-on spotting, supporting an athlete during a skill, assisting with stunt safety, correcting body positions or demonstrating appropriate grips and technique.
Physical contact will only be used where reasonably required for coaching, instruction or safety and should always be appropriate to the activity being undertaken.
CLA staff working with children are subject to our safeguarding requirements, including appropriate safeguarding training and DBS checks where required.
MEDICAL INFORMATION, INJURIES & ADDITIONAL NEEDS
Parents/carers are responsible for ensuring that CLA has accurate and up-to-date medical and emergency information for their child.
Any change to an athlete’s:
Medical condition
Medication
Allergy
Injury
SEND or additional support requirement
Emergency contact information
Other information that may affect their safe participation
must be communicated to CLA as soon as possible and updated within the appropriate registration system.
Where an athlete sustains an injury or develops a condition that may affect their ability to participate safely, CLA may request additional information and/or medical confirmation before allowing them to return to full training.
CLA reserves the right to temporarily restrict an athlete’s participation where we reasonably believe this is necessary to protect their health or safety.
CLASS & TEAM FEES
All applicable class and team fees must be paid in accordance with the payment schedule agreed when registering.
CLA reserves the right to temporarily suspend an athlete’s place where payments remain outstanding.
Where appropriate, parents/carers will be contacted regarding outstanding payments before an athlete’s place is suspended.
For CLA school-based classes, the relevant school may also be informed that the athlete is no longer registered to attend the CLA activity where necessary for attendance and collection arrangements.
LATE PAYMENTS
If a CLA member’s fees remain outstanding and the unpaid balance is carried into the next calendar month, a £15 administration fee will be applied.
Where an outstanding balance remains unpaid into the following calendar month, the athlete’s place may be temporarily frozen and they may be removed from the active class/team register until:
The outstanding balance has been cleared; or
An agreed payment plan has been discussed and confirmed with CLA.
An athlete whose place has been frozen due to outstanding fees must not attend classes or team training until CLA has confirmed that they may return.
We encourage parents/carers experiencing genuine financial difficulties to contact us as early as possible so that the situation can be discussed.
ADDITIONAL & EXTERNAL TRAINING
Certain CLA teams, particularly competition teams, may require additional training outside their normal weekly timetable.
This may include:
Additional team practices
External venue training
Dance/choreography camps
Sutcliffe Park training
Competition preparation sessions
Additional stunt or skills sessions
Where CLA has notified parents/carers in advance that an additional session is required and carries an additional cost, the agreed fee remains payable if the athlete subsequently does not attend.
External facilities, coaches and training sessions are often booked based upon the expected attendance of the full team, meaning CLA may remain liable for these costs regardless of an individual athlete’s attendance.
Where applicable, an unpaid additional-training fee may be added to the member’s next ClassForKids payment.
CLA CANCELLATIONS & RESCHEDULED CLASSES
Where CLA has to cancel or postpone a scheduled class, we will endeavour to provide an alternative or rescheduled session wherever reasonably possible.
A refund or account credit will be considered where CLA is unable to provide the scheduled session or a reasonable replacement.
Where a class cannot take place for reasons outside CLA’s reasonable control, we will communicate the arrangements to affected members as soon as reasonably possible.
ATTENDANCE, TEAM COMMITMENT & EVENTS
Cheerleading is a team sport.
The absence of one athlete can affect stunt groups, formations, choreography and the ability of an entire team to train or perform safely.
Parents/carers must therefore communicate absences promptly and within any attendance deadlines provided by CLA.
This is particularly important for:
Competitions
Showcases
Performances
Additional team training
Choreography sessions
Compulsory team events
Where an athlete repeatedly misses required training or where CLA is not informed of an absence within a required timeframe, this may affect the athlete’s ability to safely participate in a routine, event or competition.
Where necessary for team or athlete safety, CLA may amend an athlete’s position within a routine or withdraw them from a particular performance or competition.
Parents/carers joining a Competition Team acknowledge the additional commitment associated with competitive Cheerleading and should carefully consider this commitment before accepting a team place.
ATHLETE & PARENT/CARER EXPECTATIONS
All CLA members and their parents/carers are expected to follow our:
CLA Athlete Expectations and CLA Parent/Carer Expectations
These documents form part of our expectations for membership and are available within the CLA Members Hub.
Our expectations include appropriate communication, attendance, punctuality, respectful behaviour and conduct towards CLA athletes, coaches, staff, volunteers and other families.
Serious or repeated breaches of these expectations may result in action being taken by CLA and, where appropriate, may ultimately result in suspension or termination of membership.
MEMBERSHIP FEES & CANCELLATION
CLA membership fees are calculated across our 37-week teaching season and divided into regular monthly payments across 11 months.
Monthly payments therefore do not necessarily represent the number of individual sessions taking place within that particular calendar month.
If you wish to cancel an individual class or your entire CLA subscription, one month’s notice is required from your normal payment date.
For example, if you wish your membership to end from 1 March, notice must be provided by 1 February.
Cancellation requests should be submitted through the cancellation method specified by CLA.
Stopping or cancelling a payment instruction does not by itself constitute cancellation of membership. Any fees properly due during the applicable notice period remain payable.
Further booking and payment information may also be provided through ClassForKids.
COMPETITION TEAMS, WHATSAPP & TEAM COMMUNICATION
For CLA Competition Teams, parents/carers acknowledge that an athlete’s first name may be used within appropriate team communications.
This may include:
Closed team WhatsApp groups
Team information
Registers
Ticket lists
Competition information
Team updates
Team-specific emails
This information is used for legitimate CLA team administration and communication.
Parents/carers participating within CLA WhatsApp groups are also expected to respect the privacy of other athletes and families.
Information, photographs, telephone numbers, messages or other personal information contained within closed CLA groups must not be copied, distributed or shared outside the group without appropriate permission.
PRIVACY & DATA PROTECTION
CLA will handle personal information in accordance with applicable UK data protection legislation, including the UK GDPR and Data Protection Act 2018.
Personal information will only be collected, stored, used and shared where there is an appropriate reason and lawful basis for doing so.
We do not sell member information or provide personal information to unrelated third parties for their own marketing purposes.
There may, however, be circumstances where information needs to be shared with appropriate third parties, including where necessary to:
Provide a service you have requested
Fulfil our safeguarding responsibilities
Protect the welfare or safety of a child or individual
Respond to an emergency
Comply with a legal or regulatory obligation
Work with organisations providing services on our behalf
Full information regarding how CLA collects, processes, stores and shares personal information is contained within our Privacy Policy, available through the CLA website and Members Hub.
PHOTOGRAPHY & VIDEO
CLA may take photographs and video during classes, teams, showcases, competitions and events where the appropriate permissions are in place.
Parents/carers are responsible for ensuring that their child’s photography permissions are accurate and for informing CLA if these permissions need to change.
Where photography or videography is organised independently by an external competition or event provider, CLA does not control that provider’s photography arrangements.
Any concern regarding photographs or footage captured, stored or published by an event-appointed professional photographer or videographer should therefore be raised directly with the event organiser or photography provider.
CLA will reasonably assist families in identifying the appropriate organisation to contact where possible but cannot guarantee the removal of material controlled by an independent third party.
SAFEGUARDING
The safety and welfare of children and young people attending CLA activities is paramount.
CLA has safeguarding policies and procedures which our staff and coaches are expected to follow.
Where CLA identifies or receives information concerning a safeguarding or welfare concern, information may need to be recorded and/or shared with appropriate safeguarding professionals.
Depending upon the circumstances, this may include the relevant school’s Designated Safeguarding Lead, Children’s Social Care, Local Authority safeguarding services, police or emergency services.
Where safeguarding responsibilities require information to be shared, parental consent may not always be required or appropriate before doing so.
BEHAVIOUR & CONDUCT
Athletes and parents/carers are expected to behave respectfully towards CLA coaches, staff, volunteers, athletes, other parents/carers, venue staff, competition officials and members of the wider community.
CLA operates a zero-tolerance approach to threatening, abusive, intimidating, discriminatory or seriously disrespectful behaviour towards our staff, coaches, athletes or families.
CLA reserves the right to take proportionate action where behaviour breaches our standards, including warnings, restrictions on attendance or, in serious circumstances, termination of membership.
COMMUNICATIONS
Parents/carers are responsible for ensuring CLA holds accurate contact details and for checking relevant CLA communications.
Important information may be communicated through email, ClassForKids, WhatsApp, the CLA Members Hub or another communication method notified to members.
Parents/carers are responsible for familiarising themselves with information relevant to their child’s class or team.
Marketing communications may be sent separately through our email communications provider. Members have the right to unsubscribe from optional marketing communications at any time.
Unsubscribing from marketing does not prevent CLA from sending essential service communications relating to an active membership, booking, payment, class, team, safeguarding matter or emergency.
CLA MEMBERS HUB & DOCUMENTS
CLA policies, procedures, expectations and important member information are available through the Cheer London Allstarz Members Hub.
Members are responsible for familiarising themselves with information and documents relevant to their membership.
CLA Members Hub – Documents:
www.cheerlondonmembershub.com/documents
Documents may be updated periodically during the season where necessary. Where a significant change directly affects a member’s contractual rights or obligations, CLA will communicate this appropriately rather than relying solely upon publication within the Members Hub.
ACCEPTANCE OF TERMS & CONDITIONS
By registering yourself or your child with Cheer London Allstarz Ltd and accepting these Terms & Conditions, you confirm that:
You have read and understood these Terms & Conditions.
You understand the nature and physical demands of the activities being undertaken.
The information supplied to CLA is accurate to the best of your knowledge.
You will keep relevant medical, emergency and contact information updated.
You agree to comply with the applicable CLA policies and expectations throughout your membership.
You understand that the CLA Privacy Policy, Parent/Carer Expectations and Athlete Expectations are available through the CLA Members Hub and apply to your or your child’s participation with Cheer London Allstarz Ltd.
These Terms & Conditions apply for the 2026/27 Season and may be reviewed and updated where reasonably necessary.
Last Updated: September 2026
Cheer London Allstarz Ltd
Company Number: 15887653
124–128 City Road
London
EC1V 2NX
Email: info@cheerlondonallstarz.com
CLASSFORKIDS ACCEPTANCE
I confirm that I have read, understood and agree to Cheer London Allstarz Ltd’s Terms & Conditions for Season 2026/27. I understand that the CLA Privacy Policy, Parent/Carer Expectations and Athlete Expectations are available through the CLA Members Hub and that these policies and expectations apply to my/my child’s participation with Cheer London Allstarz Ltd.